Race Policy
Yes, it’s a bummer we have to have them written down, but rules are design to keep everyone safe and to ensure everyone has a great time!
Refund, Deferral, Waitlists Policy:
- Registrations are non-transferable, and no credits or refunds will be issued.
- You cannot defer your race entry to a future year.
- There are no waitlists.
- You can move up or down in distance until August 15 to an event that isn’t sold out.
- No credit provided for the difference in entry fee if you decide to move down in distance.
- To drop out or move down in distance, send us a note via our Contact Us form.
- Runners must stay on designated route. The designated route will be marked with pink surveyor’s ribbon, flour arrows, and black arrows on yellow signs on stakes/posts.
- Participants in The Double must complete the 50 mile in order to start the 28k. If a “The Double” participant do not finish the 50 mile – whether within the cut off times or drop out/get pulled from the race – they will not be able to start and complete the 28k. The Double is considers one event as a stage race.
- No Pacers. You cannot have someone assist/run with you for parts or all of the race. There is an exception to this rule for those requiring a guide runner for visual impairments. Please email the race director to advise of the guide runner.
- Runners may only receive aid at designated aid stations and/or within 50 meters of the designated aid stations. Yes, you can fill up your water bottles at creeks and other water sources but you should always treat your water as we cannot guarantee it will be safe to drink. Also, being that we’re going through a drought right now, water source other than aid stations might be sparse. Aid station water is from Old Victoria Water Company. Crews are allowed to assist athletes at aid stations; however, pacing is not permitted anywhere along the course.
- Pacing is defined as any runner who accompanies an entrant for a distance of greater than 100m at one time.
- Hiking poles are not permitted for 28k athletes. 50m/50k athletes may use poles but only after the first aid station. Poles either need to be collapsed and stored in a runners pack or delivered in our pole drop awaiting a runner at the first aid station. Runners cannot run with extended poles until after the first aid station.
- Runners must check in at all aid stations and the Jocelyn Hill check point. 50k runners will check in at Jocelyn Hill only on the way out to the Munn Road Turnaround.
- Cut-offs. All runners must leave the aid stations by the designated cut-offs.
- Please see our race information page for more info on course cut-offs.
- No littering. Any athlete caught maliciously littering will be disqualified. This is a pack-in-pack-out race.
- Drop bags must be retrieved at the end of the race from the start/finish area. Any drop bags left behind will be donated to local drop-in centres.
- Parking is available within the Goldstream group campsite (start/finish) area; however it is extremely limited. Please do not park in non-parking areas or make your own. We trying to make arrangements for overflow parking at Sysco Victoria Corporate office off Westshore Parkway and $10 Pay Parking has been arranged at Ice Cream Mountain. Crews and runners must park in designated areas as follows:
- Start/Finish line. Parking is available within the campground (No parking in non-parking stalls) and near Westshore Parkway. Do not park along Hwy 1.
- Rowntree Aid Station. Parking is available at the Caleb Pike trail head in Gowlland Tod Park. There is no Parking available along Highland Park Terrace or Skyview Place.
- Ross-Durrance Aid Station. Parking is available in the Parking lot at Mt. Work and along Ross-Durrance Road and Willis Point Road. Runners cross Ross-Durrance Road so please watch for runners crossing the road.
- Munn Road. Parking is available in the Munn Road trail head parking lot and a few spots along the road.
- Highland Road (50m only). Parking is available Highland Road near the Panhandle trail head parking lot and a few spots along the road. Runners run along the road so please be careful for runners.
- Please, car pool to start / finish area!
- Please note: Many of the gated parking lots at the parks get locked after hours. This is especially important for 100k runners and their crews. Please ensure you park outside the gated areas to avoid getting locked in on Friday evening.
- Crews and Spectators. Ross-Durrance Road is for local traffic only. Please use an alternate route to get from the Rowntree Aid station to the Durrance Aid station and vice versa. Munn Rd to Prospect Lake Road is a viable alternative.
- Runners and crews must yield to emergency vehicles at all times. Runners must yield to vehicles on the roadway at all times. All roadways are open to vehicle traffic.
- Sorry, dogs are NOT allowed to run with participants. Dogs can be at the event, but must be on leash at all times. This is in accordance with BC Parks regulations.
- No smoking allowed. This is an athletic event and we want to keep it healthy. Not to mention we don’t want cigarette or marijuana butts or starting any fires.
- One ear bud in only please. You can run the race with music but you can only have one earbud in at all times. This is for your safety!
- No being an arse! Being rude to race staff, volunteers, other trail users and/or Park Staff can get you disqualified from this race and future races!
- Being intoxicated will get you kicked out and banned from future races. We take safety seriously and don’t want to create any liability for us or anyone involved in the event. This goes for both runners and volunteers!
- Race entries are non-refundable, non-transferable and no credits will be given. We’re a small race and every penny is accounted for to ensure we put on an amazingly epic and safe event. Many things are pre-paid months in advance (such as permits, insurance and various other deposits) and we don’t have the capacity to issue refunds. Entries are non-transferable – meaning you cannot sell, give or trade your entry to anyone else and we cannot defer your entry to the next year’s event.
- The Race Director has the final say in all matters and any issues that arise that are not outlined are to be resolved by the Race Director. The Race Director may need to make up a rule on the spot for any reason.
Hot Weather Protocols
In the event the forecasted high is expected to above 28 degrees Celsius or 85 degrees Fahrenheit, we will enact our Hot Weather Protocols as follows:
- Athletes must leave each aid station with a minimum of 1 liter of water. Any electrolyte drink is in addition to this minimum. This takes effect after 10am on race morning.
- Sponge and cool stations at each Aid Station. Garbage bins with sponges will be offered to each aid station. Please do not use the potable water from the water jugs. We will provide “cooling specific water” to each aid station.
- Ice will be at each aid station and can be offered to cool participants down. Ice can be put in hats, sport bras and other areas to cool the body.